Here’s a great article I read on Cvent, written by Leigh Murdock about coffee consumption. I was just having this conversation with my client a few days ago about how much coffee she should order for her event. This article came at the perfect time. I shared it with her and now I’m sharing it with you. Enjoy. —— One of the most common conversations I encounter in the event planning industry is that of coffee consumption. How is my company charged? Per gallon or per cup? Can I put a cap on how much is consumed, so I don’t exceed my budget? What quantities of consumption should I expect with a group of my size? Let’s start with the basics. We (the hotels) brew coffee for you on a consumption basis, so you do not have to make the decision in advance. In this case, we are the experts and pull from our historical data to anticipate how much coffee will be needed by your group.
- One gallon of coffee yields about ten mugs. Some individuals drink regular in the morning, some decaf, some tea, and some (few) nothing.
- In the morning, you’ll usually find that about 60% of your group will drink at least one mug of the above. In the afternoon, this will drop to about 40%.
- Two-thirds of the group, both in the morning and the afternoon, will go for the regular coffee versus decaf or tea. That being said, we’ll always brew more gallons of regular.
- Coffee stays hot and fresh for about an hour and a half. For an all-day coffee service, this means that fresh gallons of coffee and tea will be replenished twice in the morning (three times if you aren’t already offering coffee and tea as part of a breakfast menu) and three times in the afternoon. Keep in mind that the charges incurred are (generally speaking) on a per gallon, per refresh basis.