You’ll get some fabulous ideas for your next event in this issue of the Aurice Guyton Events newsletter where we’re sharing details and images from a few of our fabulous events this summer. From a great event for the Society for the Preservation of Natural History Collections to Sciencepalooza to the 100th Birthday Community Fair for the East Bay Municipal Utility District – the Aurice Guyton Events team has been planning some fantastic events. Join us below to share in the fun.


The California Academy of Sciences was the perfect host for our May/June event for the SPNHC

If you think historians don’t know how to have fun, you should have been at the annual meeting of the Society for the Preservation of Natural History Collections. Our team of 4 flawlessly managed the 7-day hybrid conference that was held at the Hilton Union Square. This conference successfully combined in-person and digital elements that tailored to each audience for an optimal event experience. I provided venue sourcing for the SPNHC in 2019 to select the hotel for their 2021 conference. The conference was postponed due to covid and finally happened this year! The kick-off reception was hosted at the California Academy of Sciences, one of the largest natural science museums in the world. Attendees gathered and mingled to catch up with old friends and enjoyed the one of the largest collections of specimens in the world. The aquarium was a crowd favorite. Our team collaborated with the hotel’s onsite AV team curate an experience that catered to the online audience in a viewer-friendly way, putting the virtual and live audience on the same level. This was a wonderful event to be involved with and we can assure you that historians are a lot of fun.        


The EBMUD 100th Birthday Community Fair offered fun for the entire family

Water is one of our most precious resources and EBMUD has been providing high-quality drinking water to East Bay residents for 100 years. On May 21, EBMUD marked its 100th birthday with a well-attended centennial celebration and the Aurice Guyton Events team planned the festivities. Among the event experiences were:
  • An event stage that featured local musicians, a cheer squad and other local performers
  • The H20 Science Hub where attendees learned about the latest technology and innovations in water science
  • A fabulous selection of food trucks that offered snack and meal selections to suit every appetite
  • A selection of booths that featured vendors from the community and EBMUD departments
  • A splash zone for kids that included games, a mobile aquarium, Plumbers Point and the Mobile Education Unit from the East Bay Regional Park District
  • Drake’s Centennial Beer & Wine Garden where proceeds went to support the Water Lifeline Program
For this event, our team provided full service event planning and management. Throughout the planning process, we provided weekly consultation and direction to the EBMUD team so we were always on the same page and they were assured the project was on track. As part of our complete management services, we created an overall layout and design of the space. We made sure there was not only plenty of space for each vendor and that they were arranged in a way that made sense to attendees, but we make sure there is a safe amount of space to allow attendees to move around the event space. A sprawling event like this also requires good signage. We made sure there was adequate informational and directional signage to make sure vendors and attendees could easily find what they needed.
We also sourced and managed more than 30 vendors including food trucks, family-friendly activities, and entertainment for two stages. We invited a variety of performers from a high school cheer squad, local bands and musical acts, a traditional Chinese lion dance act, and a variety of speakers and presenters.
An outdoor event like this where alcohol is served requires the management and complete permitting process for each county entity including the local health department, fire department,  Alcohol Beverage Control (ABC) and police department.


Kids and adults alike enjoyed the magic (and science) of Sciencepalooza!

You could see eyes light up and imaginations go into overdrive at the delightfully interactive Sciencepalooza hosted by the Synopsis Outreach Foundation in partnership with San Jose State University. More than 24 sponsors provided educational and entertaining experiences for the whole family ranging from kitchen chemistry to math games, sugar exploration, a tie-dye booth and a scavenger hunt. For this event, the Aurice Guyton Events team provide full service event management. We sourced vendors, handled all of the admin and communications, and we made sure that load in and load out went smoothly on the day of the event. There are a lot of little details that go into sourcing and managing vendors and we make sure all of these details are tended to. Promotional and directional signs are extremely important for the smooth running of larger events. For Sciencepalooza, we managed the ordering and placement of all signs and banners to increase the visibility of the event and to make it easy for attendees to find the activities they wanted to participate in. Finally, our team designed and created the fun photo op areas in the event space. This is such a fun part of any event because we get to flex our creative muscles and we know our efforts help make this event more engaging for attendees.  



Introducing our newest event manager Sophia Kaylani

I’m thrilled to welcome Sophia Kaylani to the Aurice Guyton Events team. Sophia brings a great deal of experience, creativity, and patience to our team and is ready to help plan your next event. Welcome, Sophia![/vc_column_text][/vc_column][/vc_row]
Aurice Guyton

Author Aurice Guyton

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